Taste of Ladera

 April 30th-May 1st, 2011

11 AM-9 PM (Sat.) 1 PM -7 PM (Sun.)

This is for 2-days and includes items listed below. Final deadline to submit is April 9, 2011

(1) 6ft table

(2) chairs

(1) 10X10 white nylon canopy w/back wall

Participant Guidelines: 

The Taste of Ladera is a food and family festival themed “Rock the Park” that will feature live music, local businesses, and schools, children’s activities, plus tastes of food will be served up by premier local restaurants.  Before you decide on booking your booth, please read the following important participant guidelines and event information. We look forward to seeing you this year!

 

  1. In order to participate, your company must commit to both days: April 30th & May 1st, 2011.
    1. April 30(11a.m. to 9 p.m.)
    2. May 1 (1 p.m. to 7 p.m.)

 

  1. Cost: Business/Restaurant is $550 ($750 after March 1, 2011). 
    1. Includes: booth space for two days, (1) 6ft table, (2) chairs and (1) 10x10 white canopy structure, back wall only. Additional walls by request only.
    2. You must also provide a $100.00 cleaning deposit by separate check.
    3. All restaurants that are cooking on-site are required to pay a $100 cooking fee.
    4. Must include copy of driver’s license and health dept. forms (restaurants)
    5. Must include copy of insurance

 

  1. Cost: Nonprofit is $200 ($350 after March 1, 2011)
    1. Includes: booth space for two days, (1) 6ft table, (2) chairs and (1) 10x10 white canopy structure, back wall only. Additional walls by request only.
    2. You must also provide a $100.00 cleaning deposit by separate check.
    3. Must include copy of insurance

 

  1. All businesses must enter individually. Absolutely no exhibitor will be allowed to share booth space with another business during the event.

 

  1. Business and non-profit Booths must include an activity that drives traffic to your booth (i.e. face painting, prize wheel, games). The activity must be submitted to EventComplete for approval.  Restaurants are exempt from having an activity.  There is a special “Family Fun Zone” where exhibitors with kid-friendly businesses and activities are encouraged to participate.   There is limited availability and no alcohol will be served in this area.

 

  1. All Businesses and Restaurants are strongly encouraged to donate a $200 value item or gift card for the Taste of Ladera Charity Silent Auction. Your gift will be noted on the Taste of Ladera Web site and on the Silent Auction media. Donations must be received by Fri, April 15, 2011.

 

 

  1. Payments can be made online at www.tasteofladera.com or by check.  All cleaning deposits must be made by check only.   Checks are payable to EventComplete.

 

    1. Mail: EventComplete, 27702 Crown Valley Pkwy, Suite D-4, Ladera Ranch, CA  92694.
    2. Full payment, proof of insurance, and all paperwork must be received in order to complete booth registration.  No exceptions. Your booth will not be reserved until all is received.

 

  1. Admission Ticket Details:

 

All ticket purchases are to be made online until April 29th at noon.  Pre-sale tickets can be picked up at will call if purchased after April 8, 2011.  If purchased before April 8th tickets will be mailed to your home.  All pre-sale tickets end April 29th at noon then can be purchased at the gate on April 30th.  Check online for participating businesses that are pre-selling tickets.

Pre-sale tickets (8 years old and under free)

  • $10 1-day pass
  • $15 2-day pass
  • $20-Family Fun Zone Unlimited Pass
  • $40 VIP Ticket Saturday
  • $60 VIP Ticket two day pass

Day of Event Gate Price (8 years old and under free)

  • $15 1-day pass
  • $22 2-day pass
  • $60 VIP Ticket - 1 day pass
  • $80 VIP Ticket – 2 day pass ( Until May 1st)
  1. Set-Up Details:

The grounds will be available for set up, Friday, April 29th from 5 p.m. to 7:00 p.m. On April 30th, your booth must be ready for business by 10 a.m. Fines may be imposed on vehicles left on field after 10 a.m.  Vehicles will need to meet weight requirements and coordinate with the EventComplete staff at 949-218-0866 to receive approval for driving onto the field.   Booths will be located on grass area and specific location is based upon designation and availability.  Booth assignments will be provided at the vendor meeting (to be announced) the week prior to the event.

 

  1. Load-in Access:

Site maps and load-in access will be distributed at a pre-event meeting.  Location of this meeting is TBD.

 

  1. All businesses must provide all storage and servicing equipment, as well as booth signage, linens or other decorative displays.  No electrical power is available onsite.  You must provide your own power source or request a generator rental from the EventComplete office for a fee of $100 each, prior to the event.  The Event is not required to provide power to any booth and it is not included in the cost of any booth.

 

 

  1. Business and Charity/non-profit booths are not allowed to serve food or beverage, including candy, unless previously approved.

 

 

  1. Food Handling Requirements (RESTAURANTS):

Please follow the guidelines set forth by the Orange County Health Department. The planning committee staff will be inspecting the booths at 10 a.m. on the day of the event. If you do not meet the requirements, you will not be able to participate. Please fax the Health Department form and a copy of your driver’s license by April 1st to (949) 218-8469, Attn: Taste of Ladera.

  • No glass containers or breakable serving-wear may be distributed
  • Limit your service to one or two “signature” items/menu choices; side dishes/garnishes may be served
  • Plate size should be 2” by 3” and 1 1/2” deep
  • NO alcoholic beverages unless you are a designated sponsor, approved for alcohol
  • A central portable dishwashing station will be available per health department guidelines

 

  1. Staffing Booths:

All participating booths must provide their own staff.  Taste of Ladera will provide each booth a total of (4) 2-day passes that are to be used by your staff for the entire weekend of events.  These passes will be required for participation.  If you have more than four individuals staffing your booth at one time, you will need to purchase additional passes for $12 each pre-sale or at the gate for $17 (these can also be purchased at the vendor pre-meeting, the week before the event). If you have different individuals staffing on each day, the passes are transferable.  Only 1 parking pass will be issued for the reserved parking lot (please display on dashboard or your vehicle will be towed at owner’s expense).  Sponsors will be given additional passes based on their sponsorship level.

 

 

  1. Raffles are prohibited unless pre-approved by the State of California and the EventComplete office. Silent auction items are requested from each participating business and will be included in the Ladera Ranch Education Foundation Silent Auction.

 

  1. Donations:

All donations are tax-deductible and will be donated to Ladera schools and participating non-profit organizations.  Taste of Ladera, Inc.  Tax ID# 20-4278553

 

  1. Parking:

Information for parking will be given prior to the event and posted on our website.

 

  1. Clean Up:

Taste of Ladera participants are responsible for maintaining their booth’s cleanliness.  A $100 deposit is required with your registration.  The deposit is refundable at the end of the event.  A Taste of Ladera administrator will review your booth space and check you out each night.  PLEASE WRITE A SPEPARATE CHECK FOR THIS AMOUNT (Payable to EventComplete).  Once your booth is cleared, you may leave.  If you do not get checked by an administrator, your refundable deposit will be forfeited.

  1. Liability:

All participants must provide proof of insurance for the event.  You may fax a copy of your insurance certificate to (949) 218-8469, Attn: EventComplete.  If you need assistance with obtaining insurance, please contact us at info@eventcomplete.com. The Taste of Ladera and EventComplete are not responsible for any damages, losses, misplaced items, etc.  As a participant, you are 100% accountable for your booth.  There is limited overnight security, so please use your discretion.

 

  1. Mailing address:

EventComplete

27702 Crown Valley Pkwy, Suite D-4

Ladera Ranch, CA  92694

 

The Taste of Ladera is a non-profit organization designed to raise money for various charities in the community. Taste of Ladera is tax-exempt under section 501(c)(3) of the Internal Revenue Code.  Contributions made to this organization are tax deductible under section 170 of the IRS code.

Taste of Ladera, Inc.  Tax ID# 20-4278553